Show clients only who's truly available.
Stop double-booking staff who aren’t even working. TailPro’s Smart Staff Availability removes a team member’s slots the moment they’re off, automatically, so clients only ever see accurate, bookable availability.
No manual calendar juggling, no last-minute panic when someone’s on leave.
No credit card required · Free plan, forever · Included on every TailPro plan
How Smart Staff Availability protects your schedule
What you actually get
Manually managing staff calendars gets complicated fast. Miss one update, and a booking can land with someone who isn’t working, creating a last-minute scramble that lands on you.
You’re not fixing scheduling mistakes after they happen, you’re preventing them before they can occur.
From time off to accurate availability, automatically
One change ripples through instantly
The moment a staff member’s availability changes, that change ripples through your entire booking system, instantly, without anyone having to remember to update anything.
- 1A staff member’s availability is set or updated – regular hours, or a specific period of leave.
- 2The booking system syncs instantly – no delay, no manual step in between.
- 3Affected slots disappear from the booking flow – immediately, for every client viewing availability.
- 4Clients only ever see real, bookable options – never a slot that later turns out to be unavailable.
- 5New bookings only reach staff who are genuinely working – no conflicts to untangle afterwards.
For clients, this just means booking works the way it should, every time slot they see is one they can actually have.
Why not just manage it manually?
One missed update is all it takes
Manual calendar management relies on someone remembering to update availability before a conflicting booking slips through, and that gets harder every time your team grows. One missed update means a client books a slot that shouldn’t exist, and you’re left rearranging things at the last minute. Smart Staff Availability removes that dependency entirely, your calendar stays accurate on its own, staff can trust their time off is genuinely protected, and clients get a booking experience that’s reliable from the start.
Manual calendar management
- Relies on someone remembering to update it
- Gets harder as your team grows
- One missed update = a real conflict
- Last-minute rearranging when it goes wrong
Smart Staff Availability
- Updates instantly, automatically
- Scales with your team, no extra effort
- Conflicts prevented before they happen
- Staff time off genuinely protected
Time Saved
No manual calendar checking or last-minute rearranging.
Staff Wellbeing
Time off is enforced automatically, not just noted somewhere and hoped for.
Client Trust
Every slot shown is a slot that’s actually available, with no follow-up disappointment.
Scales With Your Team
The bigger your team gets, the more this matters — manual tracking gets harder, this doesn’t.
Not a separate calendar app: availability lives inside TailPro itself, so there’s no second place for it to fall out of sync with your bookings.
Set your team's availability once
Every future booking respects it automatically, no manual checks needed.
Smart Staff Availability FAQs
FAQs
It automatically removes a staff member’s booking slots the moment they’re marked unavailable or on leave, so clients only ever see time slots that are genuinely available, no manual calendar adjustments needed.
Each staff member has defined availability and leave settings in TailPro. The moment those settings change, the booking system syncs instantly, so there’s no window where an outdated slot could still be booked.
Both. When time off is enforced automatically, staff can trust their personal time is genuinely protected — they won’t be accidentally scheduled during leave or outside agreed hours, which reduces last-minute pressure.
Manual management relies on someone remembering to update availability before a conflict slips through — harder as your team grows. Smart Staff Availability keeps your booking flow and staff schedules permanently in sync without any manual step.
No. TailPro only ever displays slots that match real staff availability at the time of booking, so clients see an accurate set of options — never one that turns out to be unavailable afterwards.
Yes — it’s part of the TailPro platform, including the Free plan, which is free forever with no credit card required. Full pricing details are on the Pricing page, with no long-term contract to get started.
Stop scheduling around mistakes that haven't happened yet.
Let TailPro keep your team’s availability and your booking flow in sync, automatically. No more last-minute fixes, no more overbooked staff, just a schedule that’s always accurate.